The Division of Allergy, Pulmonary, and Critical Care Medicine is seeking to hire a Grants Manager to oversee and work in pre/post award administration. The preferred candidate should possess the following qualities: ability to multi-task, extremely organized, efficient, detail oriented, a team-player and self-starter. Additionally the candidate should possess strong communication and interpersonal skills and be able to think and function independently. The candidate should be dependable, professional and personable.
Area specific duties:
The successful candidate in this position will be responsible for managing the pre and post award grants, contracts, and clinical trials submissions for the division of Allergy, Pulmonary, and Critical Care Medicine
They will be involved in the training of staff members on new policies/procedures as related to pre and post award.
Serve as back up for signature authority for department, assisting AO in approvals
Independently manage budget responsibilities for grants. Working directly with AO on grant applications and preparing initial budgets to include indirect costs calculations
Review and approve Budget/Accounting Analysts' reconciliation reports that are presented to faculty on a monthly basis to ensure accuracy of data
Prepare and submit new and renewal grant applicants, progress reports and clinical trial contracts via various formats (COEUS, PEER, FACTr) for Division's extensive and diverse portfolio of Federal and Non-federal grants, clinical trials, and other sponsored research programs. This includes the preparation, formatting, modifying processing, and submission of grant and contract proposals as well as the upkeep of maintenance of grant and contact hard copy and e-files.
Assist with the design, implementation, and maintenance of a record keeping and scheduling system for proposal submissions, progress reports, FSR's and other relevant deadlines.
Monitor funding agency requests and program announcements to keep informed of grant applicant opportunities and deadlines as well as changes in policy. Train staff in the division when new procedures are created.
Create when necessary, maintain, update and verify accuracy of faculty other support biosketches, and MOU's.
Communicate, interpret guidelines, and provide assistance to division faculty and other staff as needed related to the grants and contracts development and submission process.
Responsible for monthly account and center reconciliation via DMS accounting system; independently research and address any discrepancies that are found; ensure accuracy of monthly center status reports with oversight from the DA. Update and distribute financial reports on a monthly basis to PI's and meeting with them as needed for review.
Assist with the design, creation, implementation, and maintenance of a system for grant and contract budge periods to ensure recurring expenses are transferred to appropriate centers in advance of end date. Prepare and process center requests, budge submission forms, 1275s and other internal financial documents required. Prepare, verify accuracy, and submit non-payroll journal entries and cost transfer memos.
Maintain current knowledge of technology and VUMC processes by attending training classes provided by Office of Sponsored Research, Contracts Management and the Department of Finance.
Monitor terms and agreements of grant awards for compliance. Able to assist departmental PIs with eSnap submission procedures ensuring accuracy of all reporting information.
Responsible for getting eSNAP report to grants/contracts for review and final submission
Monthly review of all active protocols to ensure all are current with institutional offices.
Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
VUMC Recent Accomplishments
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:
* US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children's Hospital at Vanderbilt named as one of the Best Children's Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.
* Healthcare's Most Wired: Among the nation's 100 "most-wired" hospitals and health systems for its efforts in innovative medical technology.
* Becker's Hospital Review: named as one of the "100 Great Hospitals in America", in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.
* The Leapfrog Group: One of only 10 children's hospitals in the to be named at Leapfrog Top Hospital.
* American Association for the Advancement of Science: The School of Medicine has 112 elected fellows
* Magnet Recognition Program: Received our third consecutive Magnet designations.
* National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement
* Human Rights Campaign Healthcare Equality Index: 6 th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.
Visa Sponsorship is not available for this position
Internal Number: 1912207
About Vanderbilt Health
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period.Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As th...e largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.