Position Summary: We have an exciting opportunity to join our team as a Departmental Secretary.
In this role, the successful candidate Responsible for providing administrative support and assists supervisor and staff in department projects. Requires independent coordination of major work function(s) within the department or section with minimal supervision
Performs variety of duties in support of office operations, including but not limited to, secretarial duties that are complex in nature and require considerable judgment. Compiles accurate patient insurance information, provides accurate and complete insurance information to billing service. Maintains inventory of office supplies at front desk. Maintains information for department in accordance with departmental, Medical Center, HIPAA, Federal, State and City Agency regulations.
Coordinates repair/service of office equipment, keeps file of service records. Assures accuracy and completeness of printed reports to be sent out. Keeps up-to-date list of referring physicians and mailing labels. Distributes/mails reports to appropriate clinical staff/patients.
Serves as receptionist by answering phones, scheduling patients and preparing daily schedules. Greets staff and visitors for section, obtains information and directs to appropriate area/individual.
Collects and organizes all appropriate insurance and financial documentation for patients prior to cardiac cath/EP procedures. Meets specifications given by supervisor, is attentive to details and adheres to pertinent Medical Center policies when scheduling.
Assists in training of new staff for the department. Orients new employees on departmental and pertinent Medical Center policies and procedures. Trains new personnel in efficient operation of departmental systems. Suggests new or modifications to existing office systems.
Takes and transcribes moderately complex dictation using short/longhand, transcription equipment and/or departmental systems; prepares and edits general correspondence.
Performs other duties as assigned.
Minimum Qualifications: To qualify you must have a Graduate of a business/secretarial school of equivalent combination of academic and experience background. Minimum of four years of responsible secretarial experience required. Typing (60 WPM) and Proficient in Microsoft Application Skills required. Knowledge of medical terminology.
Preferred Qualifications: None
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU Langone Health is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. If you wish to view NYU Langone Health's EEO policies, please click here. Please click here to view the Federal 'EEO is the law' poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.