Description
JOB CODE INFORMATION: - Title: Administrative Assistant
- Job Code: 9800
- Job Stream Description: TBD
- Title: Administrative Assistant
- Job Code: 9800
- Job Stream Description: TBD
JOB SUMMARY: Provides administrative support of an area's activities with occasional guidance. Responds to customer needs by consulting with others as appropriate or by following established guidelines. Organizes flow of daily operations to ensures service priorities are met.
KEY RESPONSIBILITIES: - Performs a variety of administrative support which may include scheduling, booking travel, expense processing and purchasing.
- Compiles, coordinate and assist in the collection, processing and submission of data.
- Prepares reports and other documentation as requested by area.
- Creates and maintains accurate documents and records.
- The responsibilities listed are a general overview of the position and additional duties may be assigned.
TECHNICAL CAPABILITIES:
CLERICAL/ADMINISTRATIVE (NOVICE): - Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.
CALENDAR MAINTENANCE (NOVICE): - The ability to prioritize and maintain a calendar or calendars of scheduled meetings or events. Able to accurately change or update a calendar with no scheduling conflicts.
DOCUMENT MANAGEMENT (NOVICE): - The use of a computer system and software to store, manage and track electronic documents and electronic images of paper based information captured through the use of a document scanner.
DATA VERIFICATION (NOVICE): - The ability to verify data in an accurate manner.
FINANCIAL PROCESSES (FUNDAMENTAL AWARENESS): - Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
HUMAN RESOURCES POLICIES AND PROCEDURES (FUNDAMENTAL AWARENESS): - Knowledge, adherence and application of human resources policies and procedures.
CORE ACCOUNTABILITIES:
CORE CAPABILITIES:
