Job Overview:

The Senior Manager of Workforce Management will lead the day to day operations of the Workforce Optimization (WFO) team. This task will encompass monitoring and evaluating call center staffing levels, call volume efficiency, and correlated patient and employee satisfaction results for all areas of the business. The WFO Team is responsible for short- and long-term call forecasting, associate scheduling, real-time management of contact queues, and associate schedule adherence. Workforce Management (WFM) involves data collection, analysis, reporting, and intensive real-time monitoring. This position requires a strong background in process improvement experience and statistical analysis.

Position Shift : Exempt. Operational hours are 7:00am-7:00pm, 7 days per week. On Call rotation required.

Department Summary:

The Patient Accecs Center is dedicated to servicing all patients and families connected to Vanderbilt Health by providing excellent customer

View how Vanderbilt Health employees celebrate the difference they make every day:

View how Vanderbilt Health employees celebrate the difference they make every day:

Discover Vanderbilt University Medical Center:

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

VUMC Recent Accomplishments

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

* US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children's Hospital at Vanderbilt named as one of the Best Children's Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.

* Healthcare's Most Wired: Among the nation's 100 "most-wired" hospitals and health systems for its efforts in innovative medical technology.

* Becker's Hospital Review: named as one of the "100 Great Hospitals in America", in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.

* The Leapfrog Group: One of only 10 children's hospitals in the to be named at Leapfrog Top Hospital.

* American Association for the Advancement of Science: The School of Medicine has 112 elected fellows

* Magnet Recognition Program: Received our third consecutive Magnet designations.

* National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement

* Human Rights Campaign Healthcare Equality Index: 6 ^th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.

Key Competencies

• Works across various specialties and fosters a culture of candor, trust, and respect to cultivate strong working relationships and engagement
• Strong interpersonal and communication skills with the demonstrated ability to gain the confidence, respect and trust of providers, senior executives and direct/indirect reports
• Superior ability to influence others and manage change to align with strategic direction
• Highly process oriented with strengths in efficiency and standard operating procedures
• Strong leadership, organization, planning and time management skills
• Highly skilled at planning, organizing and managing the activities of others
• Solid ability to develop, lead, motivate, and engage a diverse workforce
• Promote a culture of accountability across all teams

Primary Duties:

• Implement WFO departmental policies and procedures as directed by the Director of Access Technology
• Manage and drive real-time process, including on call routing, agent skilling/attributing to maximize agent utilization Manage and drive scheduling process to review volume demand patterns to generate schedules designed to maximize agent utilization
• Build and develop high performing teams and create conditions for great performance and development discussions throughout the year
• Optimize utilization of workforce management tools set and strengthen team's training to fully leverage tool capabilities to enhance results
• Establish excellent working relationships with business leaders and department contacts to maintain and continuously improve level of service
• Provide recommendations on cross-training opportunities and shrinkage management
• Identify volume trends and incorporate into planning for FTE forecasts.
• Provide reporting on execution of plans and deliver insight to events contributing to results
• Monitor, track and analyze workforce management KPIs to validate assumptions and build plans to continuously improve performance
• Conduct daily, weekly, and monthly sessions with operational leaders to provide results, outlook, and recommendations
• Analyze staffing data provided by (Should you mention a particular department?) department and Finance and make recommendations to senior management.
• Actively advise and provide guidance to the business units around scheduling, labor management and leave management.
• Proficient at reading reports generated from CRM and ACD tool sets to identify opportunity areas related to answer rate and agent utilization.
• Must be able to monitor performance throughout the month and measure against goals and make changes as needed to drive performance toward business goals.
• Possess effective written and verbal communication skills with ability to interact with all levels, ranging from front line, to senior management as well as key stakeholders.
• Develop detailed hiring plan for each line of business that will ensure consistent achievement of the intraday interval compliance requirements.
• Create and maintain hiring and attrition models, working with operations, the recruiting and training teams to balance staffing across all contact centers.
• Validate the impact of proposed initiatives brought forth by the operations team and confidently recommend the appropriate staffing actions for the business.
• Assist in creating and distributing all New Hire schedules based on understanding and predicting trends of historical call volume and attrition data.
• Experience in financial analysis/planning, predictive modeling/forecasting, project management, or operational analysis.
• Demonstrated experience with technology vendor contracts and review.
• Some experience with training, quality, and customer service.
• Strong verbal and written communication skills, including the ability to effectively present audience appropriate information and material.
• Experience working in a fast-pace environment with ability to manage multiple projects, appropriately prioritize workload, plan for resources to meet deadlines and goals, and respond to day-to-day functional needs.
• Experience with leading teams through organization change and challenges
• Previous experience with process improvement.
• Strong understanding of statistical analysis.
• Aptitude for learning new software and adoption of new technology.
• Excellent customer service skills.
• Demonstrated ability to select, lead, mentor, and retain talent while driving team to make the most of his or her strengths and skills.
• Conduct regular performance discussions and consistently model a high level of respect for others and demonstrated values.
• Possess interpersonal skills to deal effectively with all business contacts.
• Professional appearance and demeanor.
• Work varied shifts, including weekends and holidays as needed to support the business.
• Perform all other job-related duties as requested.

Eligibility Requirements:

• College degree preferred, or equivalent combination of education and directly related experience.
• 4+ years' workforce management experience in contact center operations or other high-volume complex service and/or operational environment
• Required - 1+ year experience in workforce management software and contact center platforms (Calabrio, Verint - Impact 360, Teleopti, Community, Shoretel, or similar platforms).
• Demonstrated knowledge of contact center dynamics, workforce management philosophies, processes, and tools.
• Proven ability to analyze processes, enact change, and think operationally and strategically to achieve business goals.
• Advanced proficiency using Microsoft Office products (including Excel).